INTRODUCTION

The Malawi – Liverpool – Wellcome – Programme (MLW) is a world-class health research institution committed to improving health through research, capacity building, and strong partnerships.

POSITION FUNCTION (PURPOSE): In summary, why does the job exist

We are looking for an organized Finance Assistant to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

The Finance Assistant must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail oriented.

The goal is to preserve MLW’s records and manage paperwork effectively

KEY ACCOUNTABILITIES/RESPONSIBILITIES: The major duties and tasks of this job.

1. Create or update records with new files and information.
2. Store all paperwork in designated places securing the important documents.
3. Uploads digital files and data by using optical scanners.
4. Deal with all requests to access files and keep logs of retrieved documents and tracing the movement of the files that goes out from the Archive.
5. Opening new fields and labelling.
6. Develop an efficient filing system to make updating and retrieving files easier.
7. Follow policies and confidentiality dictations to safeguard data and information.
8. Monitor inventory of files and other office stationery and ensure timely replenishment.
9. Discards documents when required in accordance with MLW procedures and relevant laws.
10. And other duties as assigned.

Requirements

QUALIFICATIONS: (i.e. Education, Training and Experience Requirements).

D(a)    Education.

• Certificate in archiving or File Management those with Diploma will have an added advantag

(b)    Experience:

• Should have more than 2 years experience in archiving

KEY COMPENTENCIES/ATTRIBUTES AND SKILLS (e.g. IT Skills, Personality, Communication, Teamwork etc)

• Proven experience in file management.
• Knowledge of filing systems.
• Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
• Good command of English both oral and written.
• Dependable with respect to confidentiality and policies.
• Excellent organizational skills.
• Great attention to detail.

Remuneration and Benefits

MLW offers an attractive remuneration package which includes a competitive salary package commensurate with the position, a medical aid scheme, 24-hour insurance cover, pension scheme, gratuity benefits redeemable once every year, among others.

MLW also offers opportunities such as scholarships, upgrading and training opportunities to employees. These are based on successful job performance and other set criteria.

Further details of the organisation and the role can be found by visiting our website: www.mlw.mw

Applications should be received not later than 5^th December, 2025. Interested and a detailed CV with three traceable referees (including at least two professional referees) to vacancies@mlw.mw. All documents should be submitted in one pdf file with                                  subject line: Finance Assistant

ML recognies its responsibility in safeguarding and protecting communities, research participants and patients with whom MLW is working. Please note that successful candidates will be requested to undergo a safeguarding check prior to appointment and at regular time points during employment.

ONLY SHORT-LISTED CANDIDATES WILL BE ACKNOWLEDGED.